Club Classes & Events
ClubPilot lets clubs schedule classes, lessons and events while members browse and book their spots online.
Common questions
What kind of classes can I create?
Anything your club offers — weekly tennis lessons, yoga sessions, swimming lessons, workshops, social events, or any other group activity. Organise them by class type for easy browsing.
How do members book a class?
Members browse upcoming classes, filter by type or date, and book a spot with instant confirmation. They receive an email confirmation and can view all their bookings in one place.
Can members cancel a class booking?
Yes, members can cancel their own class bookings at any time. They’ll receive a cancellation confirmation email.
How do recurring classes work?
Set up a weekly recurring series and ClubPilot automatically generates new class instances up to one week in advance. Perfect for regular lessons or ongoing programmes — no need to create each session manually.
Can I set capacity limits?
Yes. Set a maximum number of spots per class, or leave it unlimited. Members see real-time availability and can’t overbook.
How does attendance tracking work?
After a class, admins can mark who attended. You can also generate attendance lists as PDFs and receive daily email summaries of booking activity.
What happens when I cancel a class?
All booked members are notified automatically by email. Cancelled classes show as cancelled but remain visible for record-keeping.
Need help?
If something isn’t covered here, contact us at [email protected].