Club Classes & Events Overview

ClubPilot’s Classes & Events feature allows your club to schedule and manage classes, lessons, and events while members can easily browse and book their spots online. Whether you’re running weekly tennis lessons, yoga classes, or special events, this feature streamlines the entire booking process.

What are Classes & Events?

Classes & Events are scheduled sessions that members can book into. This might include:

  • Weekly tennis lessons
  • Yoga or fitness classes
  • Swimming lessons
  • Workshops and training sessions
  • Social events
  • Any other group activities at your club

Who uses Classes & Events?

Members can browse available classes, book their spots, and manage their bookings through the member portal.

Administrators can create and manage classes, track attendance, and monitor booking activity.

What problem does this solve?

The Classes & Events feature helps clubs:

  • Schedule and manage recurring weekly classes automatically
  • Show real-time availability and capacity for all classes
  • Give members self-service access to book and manage their class bookings
  • Track attendance and participation
  • Send automatic email notifications for bookings and cancellations
  • Reduce admin workload with automated class creation and management

Key Features

For Members

  • Browse all upcoming classes and events
  • Filter and search for specific types of classes
  • Book spots in classes with instant confirmation
  • View all their class bookings in one place
  • Cancel bookings when they can no longer attend
  • Receive email confirmations for all bookings and cancellations

For Administrators

  • Create one-off classes for special events
  • Set up recurring series for weekly classes that auto-generate
  • Configure class types (categories) for easy organization
  • Set capacity limits or allow unlimited bookings
  • Mark attendance for completed classes
  • Generate attendance lists as PDFs
  • Cancel classes with automatic member notifications
  • Receive daily email summaries of booking activity
  • Track class participation and no-shows

How It Works

Single Classes

Create individual classes for one-time events or workshops. Members can book immediately and you have full control over each session.

Recurring Series

Set up weekly recurring classes that automatically create new instances. Perfect for regular lessons or ongoing programs. The system generates new classes up to 1 week in advance, so you don’t have to manually create each one.

Booking Management

Members book their spots online and receive instant confirmation. You can view all bookings, track capacity, and mark attendance after each class.

Next Steps:

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