Space Bookings
ClubPilot lets members book courts, pitches, rooms and other facilities with real-time availability — no manual scheduling or paper diaries needed.
Common questions
What counts as a “space”?
Any bookable area at your club — tennis courts, football pitches, meeting rooms, fitness studios, or anything else members can reserve.
How do members book?
Members log in to ClubPilot, pick a space and time slot, optionally add guests or other members, and confirm. Booking is instant — no admin approval required.
Can members cancel or edit bookings?
Members can cancel their own Private bookings at any time. To change a booking’s details, cancel and rebook.
What are Club Events?
Club Events are admin-only bookings that block out space for club activities — coaching sessions, socials, maintenance, etc. Members can see them on the calendar but can’t modify them.
Can Club Events repeat?
Yes. Admins can create recurring Club Events with daily, weekday, or weekly patterns, up to one year ahead. Each occurrence is managed individually — you can cancel a single date, all future dates, or the entire series without affecting other occurrences.
Recurring Club Events can’t be edited once created. To change details, cancel and recreate.
What about guest fees?
Admins can configure guest fees per space. When a member adds a guest to a Private booking, the fee is tracked automatically and shows up in the payments area.
Need help?
If something isn’t covered here, contact us at [email protected].