📘 Admin Guide: Setting Up Space Booking

This guide walks you through how to set up your club’s bookable spaces, configure booking rules, and manage guest fees.

🏗️ Set Up Spaces

  1. Go to Club Settings
  2. You’ll land on the Space Bookings tab by default
  3. Click Add New Space
  4. Enter a Name for the space (e.g. “Tennis Court 1”)
  5. Add a Description to help members understand what the space is for
  6. (Optional) Upload an image of the space
  7. Click Save to create the space

Once saved, the space will be visible to members based on your booking preferences.

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⚙️ Adjust Booking Preferences

  1. Go to Club Settings
  2. Under the Booking Preferences card, click Edit

You can configure the following options:

  • Booking allowed from Set the earliest time members can make a booking. This adjusts the calendar view and prevents earlier time slots from appearing.

  • Booking allowed to Set the latest time members can make a booking. This also adjusts the calendar view to match.

  • Minimum booking duration Define how short a booking can be. The calendar view will reflect this interval.

These preferences apply club-wide for all spaces.

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🧾 Configure Guest Fees

  1. Go to Club Settings
  2. Scroll to the Guest Fees card

You can configure up to 3 guest fee levels:

  • By default, all guest fees are disabled
  • To enable a guest fee:
    • Click Enable
    • Then click Edit Price to set the fee

You can enter £0.00 if you want to track guests without charging

To disable a guest fee, just click Disable

Guest fees will automatically be tracked against bookings that include guests.

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✅ Once your spaces, preferences, and fees are set up, members will be able to browse availability and book instantly from their portal.

🪄 Next Steps: Member Booking Guide →